Getting Started with WebYes

WebYes provides a unified platform that streamlines website management, reducing the need for multiple tools and increasing team efficiency.

WebYes provides the following features that improve a website for everyone. 

Key Features of WebYes

1. Accessibility audit
   1. Checks for WCAG 2.2 level A, AA, and AAA (only in paid), ADA, and Section 508
   2. Identifies the affected pages, prioritises issues based on criticality, and suggests AI-generated solutions
   3. Allows you to export reports in .xlsx format
   4. Includes a checklist for manual checks
   5. Shows improvement in accessibility score over time
2. Quality audit
   1. Gives  a quality overview of the website with a score and its improvement over time
   2. Helps prioritise the issues
3. Performance audit
   1. Gives a performance score and the history of the performance over time
   2. Shows performance report on Google’s core web vitals
   3. Lists all the passed and failed issues
   4. Allows you to export the report to an .xlsx file
4. SEO Audit
   1. Gives you an SEO score and its changes over time
   2. Lists technical and on-page issues found on the website
   3. Prioritises the issues based on their criticality
   4. Export the issues list to an .xlsx file
5. Uptime monitoring
   1. Shows the uptime of the website over time
   2. Shows the response time and the average response time of the website
6. Identifies issues for mobile and desktop users
7. Prioritise the issues to resolve
8. Invites users for collaboration (paid)
9. Add multiple sites and organisations (paid)

Let’s see, screen by screen, how to set up your WebYes account and start your journey to make the web a better and inclusive space.

Step 1: Sign Up for a WebYes Account

Sign up for your WebYes account. You can create a free account with limited scans and features, or sign up for any of the paid plans, with a 7-day free trial. You will only be charged after your free trial is completed. You can cancel anytime.

Learn more about WebYes pricing and plan comparison here. 

To sign up:

1. Enter your name and full name
2. Enter your email address
3. Create a strong password
4. Click on sign up
5. Verify your email address with an OTP

Step 2: Scan Your Website with WebYes

After you sign up for WebYes, you will be prompted to scan your website. Depending on the plan you signed up for, you will have three options for scanning your website:

1. Quick scan: scans up to 5 random pages, including the main URL specified
2. Full scan: scans the whole website (only on paid plans)
3. Custom scan: scans only the URLs specified (only on paid plans)

Get more detailed information on how to customise your scans in our WebYes Scan guide.

To initiate a scan of your website, you only need to add the URL of your website.

After the first page is scanned, you can access the WebYes dashboard to see the reports on checks passed and issues found for the URLs scanned.

Re-run a scan

To re-run a scan, select the website you want to scan (if you are on a paid plan with multiple websites added) from the top navbar on the dashboard.

Go to the Run Scan button on the top navigation bar on the dashboard. Click on the downward arrow on the right side of the button to:

• Run a new scan
• Rescan to repeat the last scan
• View scan history

When you run a new scan, you have the options to

1. Do a quick scan: it will scan 5 random pages on the website, including the main URL entered
2. Full Scan: You can do a complete scan of the website, based on the number of credits available and credit settings. To ensure that the scan does not miss any key pages of the website, you can mention those URLs in the Priority URLs field. You can also exclude pages from being scanned.

3. Custom Scan: In this section, you can specify only the URLs that you want to scan.

For further details on what actions to take after the scan is completed and the issue report is created, refer to our documentation on how to resolve the issues reported by WebYes.

WebYes Dashboard Overview

After the scan of the first URL is completed, you can navigate to the dashboard to see the list of identified issues and the passed checks. 

There are five core functionality modules in WebYes to show the overall health of the website: Accessibility, Quality, Performance, SEO, and Uptime monitoring

The dashboard shows an overview of all the modules and key issues to be addressed.

Site health overview

This overview shows the uptime status of the website and the overall score of the website for the four functional areas determined based on the last scanned results. You can click on each card to get to the detailed dashboard of each of the functional categories. 

Overall issues

You can see all the issues from all four different functional categories listed here. The critical issues identified on the website are listed separately. You can click on the ‘View more’ link to get the detailed report in this view.

Issue log

The issue log brings all the issues categorised in one single view, with the number of pages affected and their priority. You can click on the ‘View all issues’ link to get the complete report in this view.

Issue by category

This section provides a visual overview of all issues, organised by category, helping you identify and focus on the areas with the most issues.

Issues per page

This report gives you all of the issues on the website per page, allowing you to prioritise certain pages over others. Clicking on the ‘View all issues’ report takes you to the detailed report in this view.

Sending Detailed Reports

WebYes allows you to send the results of the scans as a detailed report in a PDF format to your email or any other email you specify.

Switch Between Websites and Reports

You can switch between websites from the dropdown in the top navigation bar. 

For any particular website, you can check scan reports for desktop and mobile issues by switching the dropdown at the top of the navigation bar. It is important to check the reports for both mobile and desktop, as mobile devices and desktops generate different results.

Accessibility Report

Under the accessibility report, you can find the following tabs:

1. Dashboard
2. Affected pages
3. Issue list
4. Manual check
5. Checklist

Dashboard

The Dashboard gives an overview of the following:

• Overall accessibility score
• An overview of the accessibility issues
• Number of passed audits, not applicable checks, and manual checks according to the WCAG 2.2 criteria
• A report of the accessibility score over time
• Issue report per page
• And an issue log

Affected pages

This report shows which pages are affected and the number of issues per page. Using this report, you can prioritise making changes based on the importance of the pages on the website, or based on the number of issues on the pages. 

Issue list

The Issue List report gives you the list of all the issues found on your website and their severity. You can also see how many pages are affected by that issue. This report allows you to prioritise fixing your website issues based on the issue and its severity.

You can sort the issues listed based on their priority or category.

The Critical issues tab allows you to sort only the critical issues on the website.

Manual checks

This section lists all the manual check that requires your review as a site administrator. 

You can go through the checks listed on this report and mark each of the checks as ‘resolved’ or ‘not applicable’. Once an issue has been resolved, the accessibility score will be changed to reflect this. 

The manual checks have to be performed for individual pages on the website.

You can read more about manual checks in the article Finding Accessibility Issues that Require Manual Checks on the Website

Checklist

This section gives you the checklist based on WCAG guidelines and accessibility levels. You can use this report to see how many pages are affected by which guidelines. 

Performance Report

Below are the tabs available for the Performance report.

• Dashboard
• Affected page
• Issue list

Dashboard

The dashboard gives you an overview of the performance score and the average response time

Web Vitals

This section shows the metrics used to analyse the performance of a website, namely:

1. FCP – First Contentful Paint
   The time it takes for the first piece of content to appear on the screen after a user navigates to a webpage.
2. LCP – Largest Contentful Paint
   This measures how long it takes for the largest visual element on a webpage to become fully visible to users
3. TBT – Total Blocking Time

TBT quantifies how long a web page is prevented from responding to user inputs

4. CLS – Cumulative Layout Shift
   It measures how much unexpected layout shifts occur on a page, without the user initiating the changes
5. SI – Speed Index
   This measures how quickly the content of a web page is visually populated to the user

Response time of each page

Get the response time of each page to help prioritise which pages to focus on first.

Critical Issues

An overview of the critical issues. Clicking on the ‘View more’ will take you to the Issue list

Web vitals

An overview of how your site performs over time

Issue log

Shows an overview of the issues on the website. 

Affected pages

This section shows performance issues on your website per page.

The first section gives you an overview of the topmost affected pages that may need your urgent attention. 

From the pages list, you will get the list of pages with performance issues. You can go page by page to resolve these issues. Critical issues are tagged and sorted separately to help prioritise issue resolution easily.

Issue list

This report gives you all the performance issues the website has and the pages affected by it. This allows you to prioritise improving performance based on the issue the website is affected by. 

The critical issue sorts all the critical issues, solving which will have a significant impact on the website’s performance.

Quality Report

The quality report gives you an overall quality based on the web best practices.

The dashboard gives you an overview of the quality score of the website, critical issues, changes in quality score over time, and the issue log.

Affected pages

In the Affected pages report, you can view the pages that are not meeting the quality standards.

The report gives you an overview of pages with the most issues and also a list of pages with the number of issues, critical issues, and their corresponding score. 

Issue list

This report gives the list of all the quality issues on your website, and lists all the pages that are affected by that issue. From this report, you can sort the issues based on their priority. You also have an option to export the report to an .xlsx file.

You can also sort the issues based on their criticality.

SEO Report

The SEO report gives you an overall quality based on the SEO best practices, improving the chances of increasing your website’s visibility in search engines.

The dashboard gives you an overview of the SEO score of the website, critical issues, changes in SEO score over time, and the issue log.

Affected pages

In the Affected pages report, you can view the pages that need attention in optimising for search.

The report gives you an overview of pages with the most issues and also a list of pages with the number of issues, critical issues, and their corresponding score. 

Issue list

This report gives the list of all the SEO issues on your website, and lists all the pages that are affected by that issue. From this report, you can sort the issues based on their priority. You also have an option to export the report to an .xlsx file.

You can also sort the issues based on their criticality.

Uptime

The uptime monitoring pings your website on a predefined interval and shows the status of whether your website is up and running on the dashboard. 

In this report, you can see the current up/down status of your website, uptime status over time, server response time, average response time, and the 24-hour and 30-day average uptime. 

Website Settings

You can access the Website Settings from the bottom cog icon on the left sidebar. 

General Settings

Credit Limit (Full Scan): This setting is only available in the paid plans. 

The credit limit, when enabled, allows you to specify the number of credits a ‘Full Scan’ can use. You need to add an even number of credits as scanning each page requires two credits, for the mobile version and for desktop version. 

For example, if you have specified the maximum number of credits to be used per scan to be 100, the scan will only take 50 pages on your specified website.

Location and Network: You can select the location and network over which you want to scan the website. You can select a server location closer to you for a quicker scan.

Accessibility

In this section, you can enable WCAG 2.2 level AAA checks for your website. This check is only available on paid plans and is disabled by default.

Uptime monitoring

Here, you can pause the uptime monitoring by toggling the button. 

Monitor Frequency: This defines the frequency at which WebYes pings your website and checks whether your site is up and running or not. By default, it is set to 1 minute.

Higher frequency uptime monitoring can be set for less critical services. 

Response timeout threshold: This defines the maximum amount of time WebYes will wait for a server response before considering the website down.

Profile Settings

Click on the top right corner and click on the Organisation Settings link. This will take you to the Account settings page.

General Settings

Customise report

In this section, you can provide the logo and give your site identity in the reports generated.

Websites

The paid plans on WebYes allow you to add an unlimited number of domains to your account. All the domains will be added under an organisation. You can add an unlimited number of domains as well. 

By default, when you sign up, WebYes creates an organisation name based on your username and adds the first website under that organisation. You can edit the name of the organisation at any time from these settings.

In this section, you can add a new organisation by clicking the ‘+Add new organisation’ button. 

Once you have added a new organisation, you can then add new websites under that organisation. 

To add a new website to an existing organisation, click on the ‘+Add website’ button. 

From the pop-up, select the organisation you want the website to be added to. After adding the website, you can initiate a scan, which you can skip if not needed. 

Once a website is added, you can perform different actions from this section, including initiating a scan and renaming the website. This will only change the display name of the website, but not the URL. 

In more options, you have the option to delete the website from the organisation and to move the website to a different organisation in the account.

You can read more about organisation and website management in WebYes in this guide.

Adding Users

With a paid plan, you can add multiple users to your WebYes account, making collaboration easy. 

The users will only have access to the organisation you have added them to.

To add a user, click on the ‘+Add user’ button.

On the pop-up, you need to enter the email address of the users you want to add to your organisation. Next, select the organisation you want to add them to. Next, select the role you want to assign them to.

For a user with view permissions, they will only be able to view the reports on the dashboard. They will not be able to perform actions on the website such as initiating a scan, adding or removing a website or organisation, adding or removing a user, etc.

Once you click on ‘Invite user’, the user will receive a notification in their email to join your organisation. If they do not have an account on WebYes, they will be required to create an account.

Refer to this article to know more about user management in WebYes.

Billing and Invoices

The Billing and invoices section allows you to get an overview of your current plan and the number of credits you have left, with an option to download the invoices and contact support if needed.

Final Thoughts

Your WebYes account is now fully set up, enabling you to audit your website for accessibility, performance, quality, and SEO issues with ease. We recommend starting with your first scan, reviewing the detailed reports, and addressing any highlighted concerns to improve your site’s overall effectiveness. Should you need any assistance, contact our support team or visit our documentation.